For several years, Broniec Associates has conducted comprehensive accounts payable recovery audits for a prominent wholesaler. Recently, the client observed a notable decline in rebate revenue and requested a specialized, more detailed audit focusing on rebate programs. This review was divided into two phases: an internal rebate program audit and an external review of the program managed by a third-party administrator.

The audit involved a review of 400 vendors participating in the rebate programs. To ensure accuracy and thoroughness, a custom tool was developed by Broniec to calculate the rebates owed to the client. This allowed the auditors to compare the calculated rebate amounts against the client’s actual collections, identifying discrepancies more efficiently and quickly.

Our efforts yielded significant results:

• Phase One: The internal audit uncovered 27 rebate claims, resulting in recoveries exceeding $350,000.

• Phase Two: Prior to the external audit, the third-party administrator preemptively issued a $400,000 true-up payment after being notified of the pending review.

Beyond the immediate financial recoveries, this audit provided the client with valuable insights into their rebate processes. The findings highlighted opportunities to enhance internal tracking mechanisms, strengthen vendor communications, and establish better oversight for third-party administrators. By addressing these areas, the client positioned themselves for sustained revenue improvements and a more transparent rebate program.

This case highlights Broniec Associates’ ability to deliver tailored solutions that address specific client needs, combining innovative tools, skilled collaboration, and detailed analysis to drive measurable financial recoveries and reinforce long-term trust.